Access to Information



MANUAL OF CASTELLANO-BELTRAME (PTY) LTD

PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000

CASTELLANO BELTRAME (PTY) LIMITED Registration number: 1965/005267/07 Directors : H Pearce(Joint Chairman), I Heunis, V Beltrame, C Heywood, G Perkins, S Heywood, G Tosco* - Non-Executive Directors: F Beltrame* (Joint Chairman): Introduction: The Company was founded in 1965 by the late Mr Mario and Mrs Clotilde Castellano, together with Franco and the late Alessandra Beltrame after their arrival in East London from Italy. The Head Office, Design and Manufacturing facilities are based in Greenfields, East London, with showrooms in Cape Town and Gauteng. International offices are situated in Florida (USA) and Cernobbia, (Italy). The plant in East London span over 26 000 square metres and produce more than 300 000 different products, which are distributed all over the world through the most prestigious and best recognised wholesalers. Dr Franco Beltrame, Chairman and co-founder, together with his new management team are intent to focus on adding value by listening to clients' needs, desires and expectations in order to translate them into the highest passementeries to be found in the world today. This concept is acknowledged and recognised by clients and competitors alike at various trade shows worldwide where Castellano Beltrame passementeries stand confidently above the expected aesthetic. A passionate desire to always excel gives the people at Castellano-Beltrame a continuous impetus to create new and exciting decorations for fabrics used for lifestyle and interiors.
INDEX Section A: Table of Contents of this manual Section B : Particulars contained in this manual

SECTION A : TABLE OF CONTENTS 1. Contact details and the person to whom requests for information should be made pursuant to the Act. 2. The Section 10 guide on how to use the Act. 3. Access to records held: 3.1 records which are available without having to be formally requested in terms of Section 52(2) of the Act. 3.2 Records that are available in terms of any other legislation. 3.3 Records that may be requested in terms of Section 51(1)(e) 4. Form of request for access to records. 5. Availability of the manual. Annexures: 1. Prescribed fees 2. Request Form

SECTION B : PARTICULARS CONTAINED IN THIS MANUAL 1. CONTACT DETAILS Information Officer: Mrs Isabel Trollip P O Box 5096 EAST LONDON 5200 Telephone: 043-7061200 Telefax: 043-7312669 E-mail: castbel@castbel.co.za 2. SECTION 10 GUIDE ON HOW TO USE THE ACT The South African Human Rights Commission has compiled a Guide as contemplated in Section 10 of the Act. This Guide contains information as may reasonably be required by a person who wishes to exercise any right contemplated in the Act. A copy of this Guide is available from: The South African Human Rights Commission At PAIA Unit (The Research and Documentation Department) Private Bag X2700, Houghton, 2041 Telephone number: 011 484 8300 Fax number: 011 484 1360 Website: www.sahrc.org.za Email: paia@sahrc.org.za 3. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION 3.1 THE LATEST NOTICE REGARDING THE CATEGORIES OF RECORDS OF THE COMPANIES WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS IN TERMS OF SECTION 52(2) OF THE ACT The Minister of Justice is entitled to publish a list of records submitted by the Company to which the public may have access without the necessity of a formal application being made. To date no such notice has been published. The list of records that are freely available to the public and which need not be requested are: Investor Information Economic data Organisational structures Statutory information Marketing material Product information Social responsibility reports and projects 3.2 RECORDS ARE AVAILABLE IN TERMS OF THE FOLLOWING LEGISLATION AS AMENDED FROM TIME TO TIME 1. Basic Conditions of Employment Act No 75 of 1997 2. Companies Act No 61 of 1973 3. Employment Equity Act No 55 of 1998 4. Labour Relations Act No 66 of 1995 etc 5. Promotion of Access to Information Act No 2 of 2000 6. Skills Development Act No 97 of 1998 7. Skills Development Levies Act No 9 of 1999 8. Unemployment Insurance Act No 30 of 1966 9. Value Added Tax Act No 89 of 1991 10. Income Tax Act No 95 of 1967 3.3 RECORDS THAT MAY BE REQUESTED IN TERMS OF SECTION 52(2) The availability of these records to the public will be determined upon request. 3.3.1 PERSONNEL RECORDS: Conditions of employment and other employee-related contractual records; Training schedules and material; Company policies relating to employees; Procurement policies 3.3.2 RECORDS RELATING TO THE COMPANY Company documentation relation to Director's Appointments; Marketing information; Internal policies and procedures 4. THE REQUEST PROCEDURE The requester must comply with the procedures prescribed in the Act relating to requests for access to particular records. The request must be made on the prescribed forms which must be submitted together with the prescribed fees. All requests should be directed to the Information Officer at the contact details listed above. The form should be completed with enough particularity to enable the Information Officer to identify: The information required The identity of the requester The format of access required in the event of the request being granted The contact details of the requester. The requester is required to identify the particular right that the requester seeks to exercise or protect in making the request. In particular, the requester must state how the information requested is necessary for the exercise or protection of that particular right. The request will be processed within 21 working days unless it is of such a nature that it warrants further consideration. The requester will be informed by the Company whether the request has been successful or not and whether access to the records will be granted. If the requester requires reasons for the refusal of the request, this must be stated at the outset at the time of making the request. If a request is made on behalf of another person the requester must submit proof of the capacity in which the requester is making the request. It a requester is not able to complete the prescribed form because of illiteracy or disability, the request may be made orally. A personal requester who seeks access to records concerning the requester's personal information is not required to supply the prescribed fee, apart from a fee for the reproduction of the information. 5. AVAILABILITY OF THE MANUAL This manual is available in hard copy format for viewing at Corner of Sheffield and Brooklyn Roads, Woodbrook, East London, Eastern Cape, South Africa. A copy of the manual may be requested free of charge from the Information Officer. APPENDIX - 1 FEES IN RESPECT OF PRIVATE BODIES REPRODUCTION FEES Where requested documents are those that are readily available without request, the only charge that will be levied for obtaining such records will be a fee for the reproduction of the record. For every photocopy of an A4-size page or part thereof 1,50 For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine readable form 0,75 For a copy in a computer-readable form on: Stiffy disk 20.00 Compact disk 100,00 A transcription of visual images for an A4-size page or part thereof 40,00 For a copy of visual images 60,00 Request fee: The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R100,00 Access fee: An access fee is payable in all instances where a request for access to information is granted, except in those instances where payment of an access fee is specially excluded in terms of the Act or an exclusion is determined by the Minister in terms of Section 54(8) ACCESS FEES For every photocopy of an A4-size page or part thereof 1,50 For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine readable form 0,75 For a copy in a computer-readable form on: Stiffy disk 20.00 Compact disk 100,00 A transcription of visual images for an A4-size page or part thereof 40,00 For a copy of visual images 60,00 Where a copy of the record needs to be posted, the actual postage fee will be payable. APPENDIX - 2 REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY (Section 53(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 10] A. Particulars of private body The Head: B. Particulars of person requesting access to the record Full names and surname: Identity number: Postal address: Fax number: Telephone number: E-mail address: Capacity in which request is made, when made on behalf of another person: C. Particulars of person on whose behalf request is made This section must be completed ONLY if a request for information is made on behalf of another person. Full names and surname: Identity number: D. Particulars of record (a) Provide full particulars of the record to which access is requested, including the reference number if that is known to you, to enable the record to be located.(b) If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios. 1. Description of record or relevant part of the record: 2. Reference number, if available: 3. Any further particulars of record: E. Fees (a) A request for access to a record, other than a record containing personal information about yourself, will be processed only after a request fee has been paid.(b) You will be notified of the amount required to be paid as the request fee.(c) The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare a record.(d) If you qualify for exemption of the payment of any fee, please state the reason for exemption. Reason for exemption from payment of fees: F. Form of access to record If you are prevented by a disability to read or view the record in the form of access provided for in 1 to 4 hereunder, state your disability and indicate in which form the record is required Disability: Form in which record is required: NOTES:(a) Compliance with your request in the specified form may depend on the form in which the record is available.(b) Access in the form requested may be refused in certain circumstances. In such a case you will be informed if access will be granted in another form.(c) The fee payable for access to the record, if any, will be determined partly by the form in which access is requested. [Mark the appropriate blocks below with an X] 1. If the record is in written or printed form: copy of record* inspection of record 2. If record consists of visual images(this includes photographs, slides, video recordings, computer-generated images, sketches, etc.): view the images copy of the images* transcription of the images* 3. If record is held on computer or in an electronic or machine-readable form: printed copy of record* printed copy of information derived from the record* copy in computer readable form*(stiffy or compact disc) *If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be posted to you? Postage is payable. YES NO G. Particulars of right to be exercised or protected If the provided space is inadequate, please continue on a separate folio and attach it to this form. The requester must sign all the additional folios. 1. Indicate which right is to be exercised or protected: 2. Explain why the record requested is required for the exercise or protection of the aforementioned right: H. Notice of decision regarding request for access You will be notified in writing whether your request has been approved/denied. If you wish to be informed in another manner, please specify the manner and provide the necessary particulars to enable compliance with your request. How would you prefer to be informed of the decision regarding your request for access to the record? Signed at this day of 20 SIGNATURE OF REQUESTER / PERSON ON WHOSE BEHALF REQUEST IS MADE